Award Acceptance & Negotiation

When the notice of award, contract, or denial comes in, if it did not go straight to sponsored programs, it needs to be routed to sponsored programs so the appropriate action may be taken.

Grants (Notice of Award):

Upon receiving a notice of award, the Contracts and Grants specialist will process the paperwork needed to get an account. If anything is required by the agency (Just in Time (JIT) information) than the Contracts and Grants specialist will contact the PI to gather the needed materials.

Each agency requires different information when a grant is starting, below are common requests.

• IRB: If Human Subjects are involved in the project, than a completed IRB approval will be needed by the agency (and OSP) before the project may begin.
• IACUC: If Animal Subjects are involved in the project, than a completed IACUC approval for each species and stain will be needed by the agency (and OSP) before the project may begin.
• Other Support: Other support is a listing of all current and pending support for key personnel, including the amounts of each project and the FTE devoted to each project.
• Revised Budget: If any changes are needed (i.e. The agency funded the project at a lower level than requested) than a revised budget will need to be drawn up for both the agency and OSP. If there are any internal changes (Raises) than a new budget will need to be drawn-up for OSP.
• Conflict of Interest: The NIH and NSF require a conflict of interest form to be up to date and on file with the University - http://osp.ua.edu/Conflict_of_interest.html.

Contracts (Not Executed)

This step may come during proposal submission depending on the dynamics of the relationship between the PI and agency.

Each contract will be negotiated with the agency by an OSP representative before the University will sign off on it.

Denials

The Contract and Grant specialist will close the file and notify the PI (If necessary) of the denial.


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